How to Write a Training Video Script (Template Included)

Let’s get into the nuanced craft of creating a training video script.

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The Genesis of a Script: Understanding the Core Elements

Our journey begins with the recognition of the script's purpose. A training video is not merely a conveyance of facts; it is a vessel for knowledge, designed to transport the viewer from ignorance to... less ignorance. Here, the scriptwriter must ask three pivotal questions:

  • Why is this video being created?
  • Who is the intended audience?
  • What knowledge or skill should the viewer acquire?

These queries are the guiding stars of our voyage, illuminating the path towards a script that resonates with its audience.

Charting the Course: Identifying the Audience and Setting Clear Objectives
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As with any presentation, knowing one's audience is crucial. A script for novices in a field treads a different path than one for seasoned professionals. The language, the complexity, and the examples used must be tailored to the background and experience level of the viewers. Similarly, clear objectives act as milestones, ensuring the script remains focused and effective in achieving its intended goal.

The Tapestry of Styles: Choosing the Right Video Type

The style of the video - be it a talking head, a screen recording, microlearning, or a combination - shapes the narrative. This choice is akin to selecting the right vessel for a sea voyage; each type has its strengths and suits different purposes. For instance, thought leadership videos unravel complex concepts, while how-to videos guide viewers through practical processes.

Introduction and Demonstration

In crafting the introduction, one must remember that the first words are the gateway to the viewer's attention and interest. A clear, engaging opening statement sets the stage for what follows. As the script unfolds into the demonstration phase, breaking down the process into clear, distinct steps aids comprehension, allowing the viewer to grasp each part of the learning journey.

The End in Sight: Showcasing the Result and Using Conversational Tone
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Illustrating the end result early in the video serves as a lighthouse, offering viewers a glimpse of their destination. This technique not only motivates but also provides a framework for the learning that lies ahead. Throughout this journey, the script must speak in a conversational tone, for it is in the warmth of human speech that the words find their true meaning and connection with the audience.

The Path of Clarity: Active Voice, Brevity, and Contextualization

Simplicity in language and structure is paramount. Active voice breathes life into the script, making it more direct and engaging.

Active voice in writing is a style where the subject of a sentence performs the action stated by the verb. For example, in the sentence "The teacher explains the lesson," 'the teacher' is the subject actively performing the action of explaining. This contrasts with passive voice, where the subject is acted upon, as in "The lesson is explained by the teacher." Active voice typically makes sentences more straightforward and easier to understand.

Additionally, short sentences and clear language ensure that the script is easily digestible. Finally, introducing new concepts in context aligns the narration with the visuals, facilitating a seamless learning experience.

The Framework: Structure, Calls to Action, and Script Templates
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A well-structured script, with a beginning, middle, and end, keeps the narrative focused and coherent. Concluding with a call to action, the script gently guides the viewer towards applying what they have learned, thus cementing the knowledge gained. For those seeking a guiding hand in scriptwriting, templates offer a structured starting point, simplifying the process and ensuring key elements are not overlooked. Here’s an example template:

Training Video Script Template
Note: This template is a generic guide and should be adapted to fit the specific needs of your training content.

Title of the Training Video:

Example: "Understanding Data Encryption Techniques"

Objective of the Video:

State the purpose and what the viewer will learn or be able to do after watching the video.

Target Audience:

Describe the intended audience for the video, including their background and knowledge level.


  1. Opening Statement: A brief and engaging introduction to the topic. Example: "Welcome to our training on Data Encryption Techniques, where we unravel the secrets of securing digital information."
  2. Importance of the Topic: Why this topic is relevant to the viewer. Example: "In today's digital world, understanding encryption is crucial for protecting sensitive information from unauthorized access."


  1. Concept Explanation: A detailed explanation of the topic, broken into clear, manageable sections. Use subheadings for each section if necessary.
  2. Step-by-Step Process (if applicable): Break down the process into clear steps. Provide visual aids or examples to enhance understanding.
  3. Real-world Application: Illustrate how the concept or process is applied in real-world scenarios. Use case studies or practical examples.


  1. Summary of Key Points: Recap the main points covered in the video. Example: "To summarize, data encryption involves converting data into a code to prevent unauthorized access, using techniques like AES and RSA."
  2. Call to Action: Direct the viewers on what to do next. This could be practicing the skills learned, exploring further resources, or applying the knowledge in their work. Example: "Now that you understand the basics of data encryption, try implementing these techniques in your next project."
  3. Additional Resources: Provide links or references to additional resources for viewers who want to learn more.

Note: Always ensure that the script aligns with the visual and auditory elements of the video for a cohesive learning experience.

The Final Review: Script Reading and Learning from Examples

In the final stages, reading the script aloud is akin to a sea captain surveying the horizon; it allows for fine-tuning, ensuring the pacing, tone, and clarity are in harmony with the script's intent. Studying examples of effective training scripts can provide invaluable insights, serving as a compass to guide the scriptwriting process.

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In conclusion, the creation of a training video script is a journey of thoughtful planning, creative expression, and instructional wisdom. It is an art form that demands not only a deep understanding of the subject matter but also an empathetic connection with the audience.


1 ChatGPT, response to “How do you write a training video script?” Jan 04, 2024, OpenAI, ****.
2 ChatGPT.

Additional Resources

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